SERTAC MEETING MINUTES
MEETING TITLE: SERTAC EC workout CHAIR: Lenz
DATE: 30.April.2018 PLACE: WAC CONVENED: 1200 ADJOURNED: 1530
PRESENT Hass-Peters, Lenz, Sinclair, Heinz, Simmons, Keys, Matt, Boeshaar, Rowland, (Davis for STB)
Account names in the past can be better for identification. 4 accounts for education, would like specified accounts. Can better allocate the monies and identification. Professional fees should be out of a business operations account. The regional trauma plan account, unsure the intention for that. Better served as grant funding – better tracking and accountability. STB funding should be granted back to support the vision of STB. Recommending to set up an account for the grant funding, similar to the conference account. There are records missing from prior to KK re: STB. Unable to balance the ledger. Recommendation by paying to back from the STB account or as an initial set up for the initiative. The auditing fee has already been paid.
Aurora email (maglio) re: Aurora not being able to access the website. Aurora is not blocking the website. Feels that the IP address is being blacked at the website. TL did forward this information to the website developer. She denies that it is being blocked. The web designer is questionable to her responsiveness. The question is whether SERTAC continues to pay for the services or a new web designer. TL sent an email to request information re: the blockage. Waiting for a response.
Outstanding $49.95 SSL bill. $400 for 10 hours to purchase a new plan. Will not do anything until the new plan is purchased. MS requested for allowance to work on the website for edits. The discussion is to pay for the time until we can find another. The request to her is a contract, a time sheet, and expectation. We would like to contact for 20 hours, pay for the first 10 and an annotated bill so we can predict for the furute. Once close to the next 10 hours, paid. Our expectations needs to be spelled out. EC uptodate, minutes, easy access, the site must be functional, future dates for the meetings
3. RTAC position obligations
L Heinz spoke to the State re: Jake’s hours and his roll. He has not been able to keep up with his responsibilities and still getting paid. Stated that he said that he had so much OT that he deserved to be paid thru the end of his contract. He has been paid for March but not for April. The State is looking into his contract. Waiting for the State to look into the options. Tim will email Caitlin re: emails, and other concerns, SERTAC email, PO box
STAC wants to take it on as a state wide initiative. Hove to be hired on as the State project. Frustration that it looks like a Froedtert show. How do we brand this as a level ½ supported, not just Froedtert. The standard of the expectations of the training and the trainers. The kits have use expectations and it is a free for all currently.
WHOPA wants to pair up with SERTAC with the training. They want to make it one of their initiatives, looking in the rural areas of Wisconsin.
If you are going to use the kits, it needs to be refilled, the roster. Unsure what is in the SERTAC website for STB, Jake has the access for the email. Some kits are stagnant and some are being used. How can we get the rosters? Need a consistent ways to the get the rosters. Just want the numbers, not the names.
How to wrap SERTAC arms around all of this. How to keep a semi control? We are not capturing the data to support thru training in the real life use. Should be captured in the registry, it is not a required field for the registry. Brng the capturing to the STAC a data field; ask Eric if it can be added. The motion to have a field in the registry to collect tourniquets usage where applied and auto filter, KB, RB second.
How are we going to field the large training requests? Set up large training groups. Difficult for the organizing. We do not have a comprehensive list of trainers. How to field the request of the training kits.
Set up a PayPal account for the ordering the kits or a code for the ordering to remove MS as the middle person. Do we make earmark X$ for the replacement for the kits? The mission of SERTAC is education, not the ‘stuff’. M making the motion to for SRTAC to use North American Rescue as our preferred vendor, drop the $5 additional fee LHeinz. For next meeting, looking at the monies earmarked from Education and Injury Prevention for the STB
We need to potentially set up a vendor account. 5 pack, 8 pack and individual pack samples.
2 issues: How the kits are being used. Coordination of the classes. SERTAC training kit owner training? Face to face meeting. All training kits brought in for evaluation. Discussion at the general meeting. They should be contacting that person in their county with the expectation of getting rosters. If they do not meet this criteria, their kits ill be pulled
MS will send the POC for the kit to TL. He will send out a requirement/expecation email to the POC.
STB general information at the next general meeting. 15” Q and A. Have the questions submitted beforehand.
5. Mailing list
MS working on it. Every hospital outside of Ripon, Elmbrook, Mercy Walworth. JS working with SLSS and WAM for up to date
Looking at the next meeting to discuss the funding we have left over. Look at the potential for additional training.